Proficient knowledge of HIPAA rules and regulations.
Ability to assemble, review, and maintain client files and medical records in a confidential and accurate manner following established policies and protocols.
Assembles, reviews, and maintains client files and medical records in a confidential and accurate manner following established policies and protocols; supports activities of the medical records department.
Retrieves medical records promptly upon request for therapists, physicians and/or other authorized individuals; tracks and monitors records location and return.
Identifies late, incomplete, or inaccurate documentation and, in accordance with established protocols, reports to individual(s) responsible for completion accuracy of documentation; tracks return of such documentation.
Performs clerical duties including but not limited to typing, photocopying, faxing, and mailing, as needed.
Completes requests for copies of medical records and mails as appropriate; coordinates charge record/invoice for medical record copies when appropriate.
Closes medical records according to established protocols; purges charts annually and stores appropriately; maintains accurate record of stored files and destruction schedules. Perform other duties as assigned
Education & Requirements:
High School graduate.
One or more years of previous office experience in all aspects of business office functions.
Knowledge of medical terminology.
Excellent written and oral communication skills.
Ability to work with physicians in a collaborative manner.
Ability to read and communicate effectively in English.
Additional languages preferred.
Must be detail oriented, with good verbal and written communication skills, proficient computer skills, interpersonal and customer friendly skills, ability to operate PC-based software, familiarity with operating scanning software/equipment.
Physical demands of the position include vision, hearing, repetitive motion and environment, see description.